ORGANISATION AND MANAGEMENT
The Arctic Team Challenge is organised and managed The ATC Committee, Tasiilaq,
Ammassalik, East Greenland. The Mission of the Arctic Team Challenge is
to provide a racing experience that :
Challenges the mental, emotional and physical abilities of participants
in a scenario where team-based problem solving skills are rewarded.
Promotes a spirit of co-operation and teamwork among race management and
Advances the sport of adventure racing by ensuring a positive experience
for all participants.
Provides an opportunity for community involvement through race officials,opportunities,
partnerships and sponsorships.
Adheres to a minimum impact philosophy of environmental stewardship.
1. Race Directors
The Race Directors for the ATC will be Anders Stenbakken and Hans Christian
Florian. The race directors reserve all right to accept or reject modifications
to these bylaws.
2. Race Ombudsman and Judges
The Race Ombudsman,Stig Jürgensen, is appointed by the Race Directors
to act as a third-party liaison between Race Participants and the Race Directors
for matters of dispute regarding the interpretation of these bylaws and
rulings regarding adjustment in team finishing times and/or rankings. The
Race Ombudsman will be advised by a minimum of two judges. Collectively,
they will make final recommendations to the Race Directors for the following
Time penalties or disqualifications levied against team(s) as a result of
violations of race rules as defined herein.
Time bonuses awarded to team(s) as a result of special circumstances.
Interpretation of and a recommended decision in response to post-race appeals
submitted by team(s) addressing a dispute of disqualification, time penalties
levied, or bonuses awarded prior to, during or after the race.
The Race Ombudsman and Judges will not be members or employees of The Arctic
Team Challenge, or otherwise possess a conflict of interest, either financial
or personal, regarding the operation of ATC.
3. Medical Director, Personnel and Operations
The medical Director, Hans Christian Florian will oversee all on-site first
aid and emergency medical operations for the event, including but nor necessarily
limited to the following services and provisions.
An emergency response medical team.
Mobile triage units.
Water, land and air rescue teams.
The medical operations unit for this event will be to provide first aid
and emergency response service for race participants and management/operations
personnel. The medical operations unit will not provide long-term medical
treatment or emergency medical care beyond the scope of field treatment.
The Medical Director has the FINAL authority (which may be delegated to
specified members of the medical operations unit ) to request an interruption
in race participants progress (with a corresponding time bonus awarded)
or race participants withdrawal for the purpose of medical treatment or
Appeals to the Race Ombudsman regarding decisions made by the medical operations
unit affecting the progress or continuation of race participants may be
submitted. The Medical Director will provide and response to these appeals.
However, neither the Medical Director nor the Race Ombudsman/Judges has
any requirement to award time penalties or bonuses in response to this type
4. Race Official
The Race Official will be responsible for all aspects of race timing, including
the recording and tracking of start time, checkpoint and transition area
times, finish times and penalties levied. The Race Official will provide
the final record of race timing to the Race Directors that determines final
rankings and finish classifications for all Race Participants.
5. Checkpoint Officials
Checkpoint Officials will be responsible for monitoring team progress at
there assigned Checkpoint. Part of this responsibility includes but is not
necessarily limited to : Communicating team progress to the Race Official
via 2-way radio or satellitephones as necessary.
OFFICIAL LANGUAGE AND UNITS
The Official Language of The Arctic Team Challenge is Danish and English.
Units of measurement will be kilometre and meter. The primary coordinate
system used will be LATITUDE-LONGITUDE-ALTITUDE. MAP DATUM: WGS 84
The Arctic Team Challenge 2003 is a multi-day, multi-venue, stage and expedition
The ATC 2003 will be held in Eastgreenland on Ammassalik Island. Start and
finishing lines for the race will be in Tasiilaq ( the largest settlement
in the area )
3. Length and Duration
The length of ATC 2003 is approximately 250 km. and elevation 9.000+ metres
to be completed within 5 days.
ATC 2003 will include the following venues :
Mountain Biking, city and off road.
Sermilik Icefjord Paddling
The ATC 2003 will be held July 18th - 28th , 2003.
July 18th - Arrival to Kulusuk Airport, and transportation by boat to Tasillaq
on Ammassalik Island. It's possible for teams to come earlier. (Accommodation
before 18th and after 28th July will be provided for 15 US pr. person pr.
night not including food.)
July 19th -
Dinner and welcome
20th July -
Race start 9.00 Mountainbike course, combined city race and off-road, followed
by a mountaintrekking course scaling 3 peaks near Tasiilaq.
21st July -
Start 9.00 Mountainbike course dirt- and off-road, followed by a short canoe
course, mountaintrekking and assent on one of the highest mountains on Ammassalik
Island, trekking and canoe back to the starting area by Ammassalik Museum.
22nd July - Start 9.00. Long trekking course, includes Orienteering, Mountaintrekking
and Glacier trekking. The day ends in a basecamp on a sandy beach by the
Sermilik Icefjord. Stay overnight in the basecamp. Greenlandic barbecue
and beachvolley. (fish, whale and seal) and for those who feels up for it:
24th July -Start 9.00 from the beach. Expedition race. Long canoe course
among the impressive icebergs on the Sermilik Icefjord. Long Orienteering
with Glacier- and Mountaintrekking. Short Canoe course to abandoned settlement.
Short Canoe course followed by glacier- and mountaintrekking. Canoe to the
finishing line in Tasiilaq.
25th July - Award ceremony and Dinner, drum dance.
28th July -
July 26th -
Dinner, conclusion and presentation of prizes and awards in Tasiilaq Sportscenter.
Program of leisure opportunities will be provided by ATC
July 28th -
II - Participants
The teams invited to participate in The Arctic Team Challenge 2003 will
be 15 4-person teams. It will not be allowed to bring in support crews.
The constellation of the teams can be same sex teams or mixed sex teams.
Prizes will be awarded to the 3 top ranking teams.
1st prize: 100.000 DKr.
2nd prize: Revealed late
3rd prize: Revealed late
III - Press and Media Coverage
A limited number of press passes will be offered on a first-come first-served
basis. Applications for press should be made no later than one month prior
to the start of the race. A press pass include media access to all race
activities, including a pre-race press-only briefing, the final pre-race
briefing, a post-race media briefing, and the post-race dinner and awards
Applicants for press passes must possess appropriate professional press
qualifications. Approved members of the press must wear their own photo
identification displaying their name and affiliation.
Qualified and registered members of the press (approved and badges in display)
will be granted access to some transition areas. However, the press is not
to interact with team members involved in a transition (unless invited by
the team) so that the safety and expediency of the transition process will
not be compromised. However, the press in encouraged to occupy transition
areas to monitor race progress and interview race personnel when they are
not assisting racers.
Media Footage Guidelines & Commercial Usage
Professional video cameras are allowed in staging and transition areas,
including the marked staging areas at the start and finishing lines, the
pre-race briefing and the post-race dinner and awards ceremonies WITH PERMISSION
FROM ACE&ACE ACTION PRODUCTIONS AND ATC. Professional footage MAY NOT
be taken of any race-associated activity outside these areas EXCEPT IN EXTENUATING
CIRCUMSTANCES WITH PERMISSION OF ACE&ACE ACTION PRODUCTIONS AND ATC.
Footage taken with any personal or professional video cameras cannot be
used for broadcasting without express written permission to ACE&ACE
ACTION PRODUCTIONS AND ATC.
Competitors, spectators, family, friends, etc. agree that photographing,
filming, audio recording, and so forth of images and voices, for personal,
promotional, educational or informative purposes, is acceptable and permitted.
IV - Spectators
will be allowed in designated areas and the start and finishing lines and
at BUT NOT WITHIN the transition areas.Spectators WILL NOT be allowed in
official race meetings, within marked staging areas at the start and finishing
lines, at checkpoints, or within marked transitions areas.
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V - Registration Contact and Payment Procedure
Application Form and Entry Fee
The Team Entry Application Form must be FAXED to 00299 981711
Entry fees (DKK 42.000,00 each team ) must be transferred to The Arctic
Team Challenge's account in Grønlandsbanken (Bank Of Greenland)
Registration number :6471 Account : 144148-2
The receipt for the bank transfer must be faxed to 00299 981711 or sent
to the following address
Arctic Team Challenge
Att.: Anders Stenbakken
Ammassalik Museum, Box 112, 3913 Tasiilaq, Greenland
When a team application is accepted, the team must within 3 weeks transfer
25% of the total, DKK 42,000, entry fee : DKK 10.500 DKr to The Arctic Team
Challenge account. The cut-off day for full payment is June 15th 2003.
B. Reservation Procedure
A limited number of entries will accepted to ensure the quality and safety
of the race and to minimise ecological impact. Thus, entry reservation will
be awarded on a first-come first-served basis to qualified teams.
In the event that the number of qualified teams filing applications before
June 15th 2003 exceed the number of available entries, teams will be awarded
entries or ranked positions on a waiting list in a random drawing.
Completed applications will be evaluated when received and teams will be
notified of their status (accepted, resubmit application or rejected ) within
3 weeks after receipt of their application.
Incomplete applications may be given preliminary approval only under
special circumstances, to described in the application.
C. Withdrawal & Refund
The cut-off day for withdrawal of an entry is June 1st 2003. A withdraw
will result in a 80% refund of the full entry fee. Withdrawal after to June
1st will result in no refund at all.
D. Late Entries
Late (after June 15th ) Team Entry Applications will be accepted until July
1st 2003 only if the event is not sold out. All late entries will be awarded
on a case-by-case basis.
Team Changes Changes to the team made after the application has been accepted
and an invitation has been awarded, requires that the team provide notice
as soon as possible to ATC via email for further instructions. All application
forms must be updated to reflect team changes. teams arriving at the pre-race
registration without an updated application packet may not be allowed to
participate and risk forfeiture of their entry reservation and all entry
The entry fee for one team is DKK 42.000,00. The entry fee includes flights
from Reykjavik/Kulusuk and Kulusuk/Tasiilaq and return to Reykjavik, lodging,
breakfast and evening buffet.
G. Registration Day
All team members are required to attend the Registration, Equipment Check
and Pre-race Briefings during the race. Only registered teams passing the
Equipment Check, and Pre-Race Briefing will be given race bibs and authentication
to enter the race.
Summary of Dates
The following list summarises key dates for the Arctic Team Challenge 2003:
2002 Open for Team Applications. Teams will be notified within 3 weeks of
June 1st 2003 Full payment of Entry Fees.
June 1st 2003 Deadline for withdraw with a 80% refund of the entry fee.
June 15th 2003 Deadline for Late Team Entry Applications.
July 18th 2003 Arrival in Kulusuk- transportation to Tasiilaq, Ammassalik
July 19th 2003 Welcomest and dinner
July 29th 2003 Race start, Ammassalik Island
July 24th 2003 Race Finish.
July 26th 2003 Post-race dinner and awards ceremony
July 28th 2003 Departure
VI - Equipment
The primary purpose of this equipment list is to identify mandatory equipment
that all teams and participants will be required to carry for purpose of
safety and emergency management. It is expected that participants already
have appropriate knowledge regarding the use and selection of all equipment,
whether mandatory or not. Race management reserves the right to request
spot checks for mandatory gear at any time of the race. Teams unable to
produce mandatory equipment during a spot check will result in time penalties,
depending of the severity of the violation.
NOTE : The following lists describe is the mandatory minimum equipment required
for participation in this event. Please don't assume that this minimum implies
that these are the only things that you are allowed to carry with you. On
the contrary, we expect you to rely on your own good judgement, knowledge
and experience to provide additional equipment that will make your racing
experience more successful.
Team Equipment Provided by Racing Organisation
Teams may not substitute their own equipment in this list.
Detailed map of the region 1:100.000 (Map Datum WGS 84)
Rubber canoes. Base camp tents
Personal Mandatory Equipment
Equipment on this side must be carried by each racer during the race.
Safety and Miscellaneous Gear
Whistle ( waterproof sound mechanism recommended )
Knife with fixed or locking blade
Sunglasses with UV-protection
Personal first aid kit
Water bottles or bladder with minimum 1. Litre capacity
Two full-sized, heavy duty plastic bags (emergency shelter)
Two ziplock storage bags (waste containment)
Race bibs, to be worn by each racer as outer clothing layer at all times
(provided by race management)
Lightweight shirt and pants (synthetic recommended but nor required)
Lightweight or middleweight synthetic long underwear (no cotton)
Middleweight or heavyweight fleece insulating top (no cotton)
Shell jacket (waterproof) and pants (water resistant)
Warm gloves (synthetic or wool)
Warm hat (synthetic or wool)
Durable but lightweight hiking shoos or boots
Extra socks (3 pair including those worn)
Water-repellent clothing for the canoe stage on Sermilik Icefjord.
Team Mandatory Equipment to be carried at all times
Equipment on this list must be carried by the team at all times but may
be distributed among any number of racers on the team.
Two signalling mirrors (carried by separated individuals )
Two compasses (carried by separated individuals )
One detailed map over the area 1:100.000 (provided by the race management)
Two map replicates with marked checkpoints. (provided by the race management)
Ziplock freezer bags or other means of storage for course maps
E. Personal Mandatory Venue-Specific Equipment
Equipment on this list must be carried by each racer during the appropriate
Mountain Biking Venues
Climbing or biking helmet with chin strap
Glacier Trekking Venues
Cramps fit to boots
One ice axe
One climbing or biking helmet with chin strap One harness
One locking carabin
Two ordinary carabiners
Two Prussiks or Jumars
One wet suit/ water repelling clothing
One life west
One dry-bag, keeping packed gear dry and buoyant on the fjord
Team Venue-Specific Equipment
Equipment on this list must be carried by the team during the appropriate
venue but may be distributed among any number of racers on the team:
Mountain Biking Venues
Bicycle tire repair kit including pump
Bicycle repair tools
NOTE: It's not possible to buy spare parts in Tasiilaq
Glacier Trekking Venue
One 45 meter 8 mm. Climbing rope
4 Waterproof storm shelters or one large enough to accommodate all racers
on the team
Four sleeping bags pr. team
Four closed cell foam sleeping pads
G. Forbidden Equipment
Equipment on this list MAY NOT be carried by the team's racers at ANY time
during the race. Possessions or use of this equipment will result in immediate
disqualification of the team from competition. This list is only representative
and is not necessarily a comprehensive list of forbidden items.
Any mode of transportation other than those authorised by the race management
and the specific approved venues
Illegal drugs or controlled substances without a prescription
VII - Safety, Liability, Emergencies and Medical Services
Safety remains the highest priority to be considered in all decisions having
an impact on the organisation, management or outcome of the race. Arctic
Team Challenge reserve the right to remove any competitor or team from the
competition, to change the course, or to halt racing entirely in safety
considerations warrant such actions.
The Arctic Team Challenge Committee cannot be held responsible of personal
injury or death incurred during the race.
Personal Liability Insurance
Personal medical insurance WILL NOT be provided for individuals participating
in this event. ALL PARTICIPANTS are strongly recommended to provide their
own personal medical insurance coverage.
On-site Medical Personnel and Event First Aid
On-site medical personnel will be available for round-the-clock event first
aid and emergency response. Provisions will be in place for remote emergency
rescue and transport to the local hospital or emergency care facility during
There will be NO TIME PENALTIES imposed for receiving emergency or supportive
For serious injuries beyond the scope of field treatment by field medical
personnel, the injured party will be transported to the local hospital or
emergency facility. Transport may involve county agencies and support services.
Injured racers will be responsible for covering minimum deductibles and/or
expenses if an emergency should arise that requires outside assistance or
transport to a local emergency facility.
Good Samaritan Rule
If an injured party or team in need of emergency or medical assistance is
encountered, you have the personal responsibility to lend assistance until
the emergency the emergency situation is under control without your assistance.
No time penalties will be levied under such circumstances, and the award
of time bonuses may be considered
An emergency is defined as any type of serious bodily injury, accident,
or exposure that would endanger life or limb. Under such circumstances,
teams are REQUIRED to make every effort possible to contact race management
personnel at the nearest checkpoint for emergency support. All checkpoints
will be part of the emergency communication infrastructure and will have
emergency communications available that include 2-way radio or a satellitephone.
Survival mirrors, emergency radios, smoke signals, distress flares, or other
distress signals are only to be used in an emergency where immediate emergency
treatment and/or evacuation is required. Negligent use of distress signals
in a non-emergency situation will result in immediate team disqualification
and removal from the course.
Costs for emergency evacuation could be borne by the injured party.
Withdrawal from Competition
The team decision to voluntarily withdraw from competition is a serious
decision that cannot be taken lightly with respect to emergency situation
management. Any team that has made this decision is REQUIRED to contact
race management personnel in person at a checkpoint or transition area.
Teams that withdraw are REQUIRED to continue to the nearest staffed checkpoint
where they will remain until further instructions are provided.
If a team fails to notify race management personnel of team withdrawal and
race management is forced to institute a formal search for the team, the
financial responsibility of the search will fall on the team captain.
In the event that a team member is unable to continue, remaining team members
must wait until help has arrived before consideration can be given to allowing
the remaining team to continue the race.
Incomplete teams may continue racing with a minimum of two racers. In the
event that withdrawal of participants results in a team of one racer, that
racer may join another team to continue racing at that team's invitation.
Violations of mandatory safety procedures constitute the most severe form
of racing misconduct and will met with strict penalties or team disqualification.
VIII - Race Overview
The Race Official will begin the race clock at the start of the race and
stop the clock for each team when the last team member has crossed the finish
line. Adjustments to the team's finishing time will be made to account for
penalties, bonuses, checkpoint delays, or unforeseen circumstances. All
time adjustments will be approved by the Race Ombudsman and Judges to ensure
that all adjustments have been levied fairly and necessarily.
TEAM MEMBERS ARE REQUIRED TO TRAVEL WITHIN SIGHT OF EACH OTHER.
Venue Rankings & Finishing Classifications
Fastest overall times (following adjustments) and for each stage (e.g.,
a venue between two transition area ) will be recognised. Awards will be
given for teams with the fastest overall time. The Arctic Team Challenge
Champions will be the team in that successfully traverses the course from
start to finish in the fastest time. All teams recognised as successfully
completing the race must cross the finish line prior to the specified cut-off
Course Guidebook and Checkpoint Passport
Two Course Guidebooks, to include checkpoint passports and course maps,
will be distributed to each team at the starting line. The Course Guidebook
will include narrative details about the course as well as special rules
and regulations for the route not found in these bylaw's.
Both copies of the Checkpoint Passport must be stamped and signed by the
checkpoint official, at all checkpoints.
Route Adherence & Checkpoints
The Course Guidebook will give detailed guidelines regarding to what extent
racers must adhere to the route specified between checkpoints. In some instances,
racers will be required to adhere to a specific trail or route in the interest
of safety or minimising ecological impact. In other instances, racers may
have the freedom to select their own route between checkpoints. Guidelines
and details about the route will be clearly stated in the Guidebook.
Checkpoints need not be visited in the probe order, but missing checkpoints
will result in time penalties and team exclusion from the final rankings.
Teams may backtrack to missed checkpoints as long as venue cut-off times
are met, with no penalty or exclusion from final rankings.
Trekking and Mountain Trekking Venues
Mountain Trekking venues are those venues requiring significant portions
of off-trail cross-country travel though exposed alpine and mountainous
terrain. Mountain Trekking venues are distinguished from Trekking venues
in all that exposure to the elements tends to be more severe, and class
2 or 3 rock scrambling may be required. Travel on mountainous slopes of
talus or snow, or along exposed ridgelines, may be required. Mountain Trekking
typically involve traversing the summit of a major peak.
Mountain Biking Venues
Mountain Biking venues require travel dominated by a mountain bike over
primitive dirt roads, single track trails or no road at all. Bike "portages"
may be required on particularly steep track, across rivers or cross-country
between two tracks.
Bike towing within teams will not incur penalties.
Mechanical problems and bike repair must be handled by team members (anywhere
on the course ), other teams' members (anywhere on the course). No "outside"
assistance is allowed.
1. Plants and Animals
There are few native plants and animals that need to be respected. This
is NOT a Polar Bear danger area during summertime.
The Arctic Team Challenge course will traverse mountainous terrain 0 - 1000
meter in elevation.
Temperatures during daytime range from 10 to 18 Celsius and night time from
5 to -1 Celsius. July is a very sunny month, but frequent weather systems
can bring severe winds with rain and sub-freezing temperatures, that can
provide dangerous exposure.
4. Mountain Terrain
The Arctic Team Challenge characterised by difficult travel through mountainous
terrain providing ample opportunity for exposure to the elements, travel
through rugged county of snow and rock, and travel to remote mountain locales
where rescue may be difficult or impossible.
All the courses visit frequently water sources. All water sources in Greenland
Water temperature in lakes and rivers are below 5 Celsius. Temperature in
the fjords are 0 - 1 Celsius.
The Arctic Team Challenge Committee is committed to increase the awareness
and appreciation of the Greater Greenlandic Ecosystem through environmentally
responsible adventure racing. All regulations regarding land use and minimum
impact will be strictly followed. All teams must adhere to no garbage will
be left on the course under any circumstance. Garbage must be carried out
in zip-lock bags or other waste containers.
The following list is an example of actions that may incur time penalties
from final ranking, or disqualification. The list is not comprehensive.
Failing to wear an unaltered race bib on the outside of clothing at all
times during all venues. The only exception is for the temporary change
Not visiting checkpoints.
Failing to return equipment or returning damaged equipment provided by race
Failing to follow mandatory equipment requirements or safety regulations
regarding the possession and use of mandatory and forbidden equipment.
Unfair or unsportsmanlike behaviour, acts of team sabotage, willful misconduct,
or destruction of land, facilities or equipment.
Unauthorised transportation beyond that which is allowable in the specified
Failure to follow directions provided by race management personnel, checkpoints
officials or transition area officials.
Failure to travel as a team within sight of each other at any time.
Failure to observe minimum impact practices with respect to the transport
and disposal of trash.
Acceptance of unauthorised assistance along the course.
All penalties will be reviewed and assessed by the Race Ombudsman and Judges.
Appeals to levied penalties must be submitted in writing to the Race Ombudsman
within one hour after the final cut-off time.
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